From spreadsheets and phone calls to one operating system for the whole company.
Illustrative sample—not a client report. This document uses a fictional organization and demonstration data. It shows the structure of a DevSyx diagnostic without claiming a customer engagement or outcome.
A sample of what a DevSyx Diagnostic contains: findings, the proposed system, a module map, a deployment plan, the investment, and an evidence-based ROI model—in writing.
What the fictional diagnostic found
Every item below belongs only to this illustrative scenario. A commissioned diagnostic uses the buyer's own supplied evidence and labels assumptions separately.
1 · The truth lives in five places
Stock in a spreadsheet, orders in email, production on paper, clients in a phone, revenue in accounting. Every number requires a call to confirm — and two sources disagree weekly.
2 · Specialists blocked by administration
The chemist waits on a developer (or a spreadsheet) to add a product. Sales waits on the warehouse to confirm stock. The owner reconstructs the month from memory.
3 · No defensible history
When a record is wrong, nobody can prove what it was before. Edits leave no trail; responsibility is unassignable; audits are archaeology.
4 · Revenue recognized late
Money is counted when accounting processes paperwork — days after goods leave. Cash-flow decisions run on stale data.
The Company Operating System proposed in this sample
One live source of truth, assembled from engineered modules of the DevSyx catalog. Base modules are non-negotiable; expansion modules are your phase-2 map.
| Module | What it does | Layer |
|---|---|---|
| Production & batches | Register each run, complete with one tap — stock updates instantly | Core |
| Catalog self-service | Your specialists add products themselves — any category, hazard flags, thresholds | Core |
| Orders & shipments | Duplicate-safe orders (double-submit impossible), pending → packed → shipped → delivered | Core |
| Live inventory | Stock = produced − shipped, computed from real events; threshold alarms | Core |
| Identity & roles | Owner-managed accounts, role-based access, one-workday sessions | Base |
| Records & history | Every action linked to the record before it; one-button accuracy check | Base |
| Dashboards | Revenue this month, pipeline, stock risk — one screen, every morning | Base |
Phase-2 expansion map (from the module catalog)
Deployment plan — your hosting, your choice
Shared hosting
For suitable admin consoles, catalogs, booking, and dashboards. Compatibility, installation, backup, and rollback are tested against the buyer's actual hosting before handover.
A server you control
For operating systems, real-time workloads, and heavier compute. Startup, restart stability, backup restore, and provider-move procedures become explicit checks that are run before handover.
The proof standard — what "done" means at DevSyx
Every delivery has a project-specific, re-runnable set of checks bound to the exact delivered version and handover. The categories below are a sample proof plan, not evidence of a prior client delivery.
Proof nothing was quietly changed
The check plan must show the record history is intact, deliberately introduce a forged copy, find the first record that breaks, and prove protected records cannot be rewritten outside approved correction paths.
Handover you keep
Installation walkthrough · product presentation · written install and user guides · proof report · the check suite itself. Your team receives an independently operable system.
Investment & timeline
| Step | Investment | Timeline |
|---|---|---|
| Diagnostic (this report, for your operation) | €3,000 — credited in full toward the build; refunded if we find nothing | 5 business days |
| Fixed-scope build (system of the class on page 3) | from €15,000 — 50% to start, 50% at handover | 4–6 weeks |
| Premium care (optional) | from €3,000/month — hardening, backups, monitoring, priority changes | ongoing |
ROI model — how this pays for itself
- Specialist time: measure current reconciliation and status-chasing time, then model only the portion the proposed workflow can remove.
- Revenue visibility: compare current recognition delay with the proposed event and define the financial decision it changes.
- Stock risk: baseline stock-out frequency and margin at risk before assigning value to threshold alerts.
- Correction cost: measure investigation time and reversals before valuing records that show who changed what — and cannot be quietly rewritten.
The commercial safeguard is written
The Diagnostic fee is credited in full toward your build and refunded in full if we find nothing worth building. DevSyx accepts a maximum of 3 Diagnostics per month. A few sentences about what is stuck is enough to start at devsyx.com; the initial written reply is free and arrives within one business day.